District 4 – Virtual District Meeting
June 13, 2023, 6:30 p.m.
Mtg. ID: 863 7353 3658
Password: 230403
Minutes
Chair, Andrew calls the meeting to order with the Unity Declaration at 6:35.
Secretary calls the role. Present Andrew, Stephen, Jill K., David N., Katie, Ann, John, Denise, Patrick,
and Amy.
Katie made a motion, seconded by Ann, to waive the reading of the minutes of the May District 4
meeting.
- DCM report: Sue B.
- A Newsletter Template has been created. Template is attached.
a. Published 3 or 4 times per year beginning in June.
b. Steve G was appointed editor of the Newsletter. Committee members can use the
Newsletter to distribute information about District Activities from his or her home
group and take it to groups without GSRs to help encourage participation in General
Service. - Our Delegate, Denise M, will attend our July meeting to address any questions or concerns
about the Conference and what is going on in NY. (Correction-JoAnn T. will attend our July
meeting) - Next GSR Coffee hour is scheduled for July 3. All GSRs, Alt GSR’s or home group members
interested in General Service are encouraged to attend. (Correction-Next Coffee Hour is August
7 th ) - Battle of the Bowls!!! – District 4 Chili Cook Off and Day of Sharing – All groups in District 4
are invited to participate in our first annual Chili Cook Off and Day of Sharing. All members of
AA will be invited to attend a day of fun, food, and inspiration. In addition to our food and
fellowship, we will have a panel on the importance of GSRs in the AA General Service Structure.
The tentative date is September 30. In love of service, Sue B District 4, DCM - Treasurer Report: Stephen
a. Treasury Balance $1859.42. - Accessibility report: NONE
- Archives Committee report: See last month.
a. We are always looking for new members to join our committee. - CPC Report: Dave N.
a. We have been reaching out to cooperate with Friends of the Night People, Best Self and
Cazenovia Recovery. - PIC Report: Ann
a. The committee is working to distribute fliers and tear offs to District 6/7 and helping District
5 reach out to their high schools.
b. Ann is proposing a bus add campaign called “Buss Tails.” - Web chair Report: NONE
- Place of Worship distribution Sub-Committee report: Andrew
a. Continuing efforts as before - NYSIW:
July 28-30 at Daemen College. The website is up and taking registrations. The committee is
working hard to include non-alcoholic community members who encounter alcoholics, and the
weekend promises to be informative and a great experience.
Please announce and distribute fliers.
Old Business: Newsletter, see DCM Report (template attached)
New Business:
Our delegate, Denise, was present to report back on the General Service Conference. Specifically,
we wanted to hear about the actions of the General Service Board and the resignations of 2
trustees.
One trustee was asked to resign, and the Chair of the General Service Board resigned leaving two
trustee spots vacant. It was the job of the Trustees Committee to review the applicants and choose
a slate of applicants to fill open roles both on the General Service Board and in the General Service
staff.
One thing Denise found encouraging was that the Trustees Committee and many of the other
committees added agenda items of their own to the items given to them by the General Service
Board. This suggests that the membership through its delegates is becoming more of the driving
force behind A.A. rather than the Board itself.
After reviewing candidates, the GSB has not yet chosen a Chair of the Board, and this is still in
process. They have elected the Vice Chair as Interim.
We have a new Northeast regional Trustee, Ken T from Area 30 (Eastern Massachusetts)
One of the actions considered was censure of the Board for their actions and lack of communication
regarding the resignations of the 2 trustees. The Trustees Committee did not think they had
substantial unanimity to take this action and it was voted down.
Another action that will be taken is that the General Service Board will be conducting an inventory
and reviewing their code of conduct. They will also be meeting with the entire GSO staff twice
yearly to increase communication and transparency.
Respectfully submitted by Amy Hardick, District 4 Secretary