District 4 – Virtual District Meeting Minutes
July 11, 2023 6:30 p.m.
Mtg. ID: 863 7353 3658
Password: 230403
KEEP THE DISTRICT ROLLING!!!
Chair, Sue B calls the meeting to order at 6:30 with the Unity Declaration.
Secretary calls the roll. Present are Sue B., Pat S., Jill, Andrew, Sue L., Genie, Mike K. (Life Ahead), Katie and Amy.
Genie moved that the reading of the June minutes be waived, seconded by Andrew.
DCM report: Sue B.
1. Our Newsletter is ready for distribution. Hard copies will be available for distribution. We need volunteers to take the Newsletter to the meetings in District 4. The idea is to take 3 or 4 hard copies to your home group and to the meetings that don’t have GSRs. Announce that they are available and that anyone interested can contact you or attend our next District meeting. Be welcoming and tell the groups we need their help to carry the message in District 4. Don’t try to sell General Service work, just let them read the newsletter and ask questions. I will have hard copies available for you to distribute to your home groups. Contact me to make arrangements to pick them up.
2. Our Delegate, Denise M, attended our June meeting. Denise addressed questions and concerns about the Conference and what is going on in NY.
3. Our DCMC, Joanne T, will attend the August meeting along with Brian B, Chair of the Committee to implement the suggestions from the 2022 Area inventory.
4. Next GSR Coffee hour is scheduled for August 7. All GSRs, Alt GSR’s or home group members interested in General Service are encouraged to attend.
5. Battle of the Bowls!!! – District 4 Chili Cook Off and Day of Sharing – All groups in District 4 are invited a day of fun, food and inspiration. In addition to our food and fellowship, we will have a panel on the importance of GSRs in the AA General Service Structure. We are looking for an October date for the event.
6. Attached is a draft policy for reimbursement of GSR expenses for attending General Service in and outside of Area 50. The draft policy is attached.
7. Step Action is no longer meeting. In love of service, Sue B District 4, DCM
Treasurer Report: Stephen (written report)
1. Treasury balance: $1859.42
2. Key Bank account has been opened and Steve G. and Ann J. are signers.
3. Steve is working on a Venmo account. [Content redacted to maintain privacy and security. Contact DCM for information regarding contributions by mail.]
CPC Report: Dave N. (written)
1. We met recently with Friends of the Night People in Allentown. They would like to have an AA meeting at their site. If anyone knows a home group that would be interested in setting up such a meeting, let me know.
2. We are going to meet with Best Self people next month.
3. We are hoping to set up a meeting with Cazenovia Recovery Systems soon.
Web Chair Report: Genie
1. I made additions to the web site for the June Agenda and June Minutes, “Save the Date” for Battle of the Bowls and the July Agenda.
2. I made a correction to the meeting information for the Renaissance Group and updated the District 4 map accordingly.
3. Please keep Genie advised of any updates you would like to make to the site. She will remove Step Action from the directory.
Place of Worship distribution Sub-Committee report: Andrew/Katie No news to report other than continuation of efforts to contact places of worship in the district.
NYSIW: July 28 – 30, Daemon College. Register at www.NYSIW2023
Old Business:
1. Newsletter update – Please see the attachment. Beautiful job by Stephen who would like to add that the “We are not a glum lot” section is curated by Gary M.
2. Day of Sharing/Chili Cookoff – We have a committee led by Sue. L. and includes Nancy, John H. and Mike K (Life Ahead). Their first meeting will be on July 23rd @ 3pm to begin to map out the details of when and where. The event will be a day of fellowship among the home groups in District 4 with a panel on the responsibilities of the GSR. All are welcome!
New Business:
1. Draft of District 4 reimbursement policy for trusted servants attending A.A. service events. Please see the attached draft and prepare for discussion at our August 8th meeting.
The meeting closed at 7:38 with the Responsibility Declaration.
Respectfully submitted by Amy Hardick, District 4 Secretary
Attached: Draft Reimbursement policy